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Executive Assistant

2 mesi fa

Sesto Fiorentino, Toscana, Italia Eli Lilly and Company A tempo pieno
About the Role

We are seeking a highly skilled and experienced Executive Assistant & Chief of Staff to provide crucial support to our Sr. Vice President Drug Products External Manufacturing and Strategic Partnerships and the Global Acceleration/GPP Leadership team.

Key ResponsibilitiesAdministrative Support
  • Provide comprehensive administrative support to the Sr. Vice President-Drug Products External Manufacturing and Strategic Partnerships and the Global Acceleration/GPP Leadership team.
  • Coordinate agendas, documentation, and collaboration sites for the DPEM LT, and organize both virtual and face-to-face meetings.
  • Manage internal communication within the DPEM team.
  • Support the coordination of DPEM engagement initiatives and HR projects.
Planning and Scheduling
  • Manage the calendars for the Sr. Vice President-Drug Products External Manufacturing and Strategic Partnerships and the Global Acceleration/GPP Leadership.
  • Handle travel arrangements and scheduling requests, including the organization of international visits and site tours for Corporate senior leadership.
  • Schedule ad hoc and recurring meetings, coordinating with various organizations to align schedules.
  • Provide proactive support with meeting agendas and preparation, tracking follow-ups, and developing pre-read materials.
Business Processes and Communication
  • Develop and implement DPEM's internal and external communication program, collaborating with sites and Corporate Communication teams to ensure aligned agendas.
  • Coordinate internal town halls, manage agendas, prepare materials, organize logistics, and follow up on action items.
  • Manage internal communication tools (e.g., Yammer) and propose new tools to enhance communication.
  • Create internal presentations and materials (e.g., videos) as required.
  • Organize and prepare presentations for site visits and periodic meetings.
  • Manage electronic libraries and collaboration sites for non-GMP reference documents for the DPEM leadership team.
Engagement and HR Projects
  • Coordinate with HR and engagement teams across regions to drive engagement programs, addressing Pulse survey results and maintaining high engagement levels within DPEM.
  • Actively participate in HR projects (e.g., onboarding of new employees) and connect with sites and teams as needed.
  • Maintain close follow-up on key DPEM initiatives (e.g., people agenda).
Relationships
  • Collaborate with the DPEM team across all geographies.
  • Work with DPEM HR and HR teams at all hosting sites.
  • Network with Italian affiliate and corporate Administrative Assistants.
  • Coordinate with external partners' Administrative Assistants.
  • Engage with other manufacturing sites and central functions.
RequirementsQualifications
  • Bachelor's Degree
  • Fluent in English and Italian (other languages are a plus)
  • Over 6 years of experience in a similar position within an international, fast-paced environment.
  • Proven ability to provide professional secretarial support to senior management, manage priorities, and meet deadlines.
  • Experience managing complex agendas for senior leaders.
  • Proficient in business event coordination.
  • Advanced knowledge of Microsoft productivity tools (Outlook, Word, Excel, PowerPoint) and experience using SharePoint, Teams, or similar tools.
Personal Skills
  • Strong networking and international team collaboration skills.
  • Excellent written and verbal communication abilities.
  • High integrity and capability to manage sensitive and confidential information.
  • Prioritization and time management skills.
  • Effective interaction skills with senior leadership.
What We Offer

We offer a competitive salary, relocation package, comprehensive benefits, and annual salary review. As a member of our team, you can expect:

  • Competitive Salary: We offer a competitive base salary supplemented by an annual variable component based on the achievement of objectives.
  • Relocation Package: Based on your location, you will be eligible for a relocation package.
  • Comprehensive Benefits: Enjoy a well-rounded welfare package, including an extensive insurance plan.
  • Annual Salary Review: We recognize and reward your continued effort with an annual salary review, providing opportunities for advancement based on your performance.