Executive Administrative Assistant III

4 settimane fa

Florence, Toscana, Italia Arizona Official Website of State of Arizona A tempo pieno

Position Overview:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a proactive individual with exceptional problem-solving abilities and a strong focus on customer service. This role is essential in supporting the warden's office by delivering comprehensive administrative support and executing secretarial duties of a confidential nature.

Key Responsibilities:

  • Drafts and manages correspondence, utilizing computer systems to fulfill job requirements.
  • Compiles and generates weekly and monthly reports.
  • May prepare responses to routine correspondence.
  • Updates and maintains departmental policy manuals.
  • Participates in meetings and records minutes.
  • Completes special projects as assigned.
  • Creates, organizes, and preserves confidential and administrative files.
  • Logs, tracks, copies, and forwards correspondence and documentation.
  • Handles all incoming and outgoing departmental mail.
  • Answers, screens, and directs phone calls appropriately.
  • Coordinates special events, meetings, and fundraising activities.
  • Serves as a backup timekeeper.
  • May require driving for state business.
  • Performs additional duties as assigned.

Knowledge, Skills & Abilities:

  • Knowledge of: Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies, Business English including grammar and composition, computer applications including Microsoft Office and Google Suite, and techniques for screening calls and visitors.
  • Skills in: Problem-solving, time management, establishing and maintaining interpersonal relationships, effective written and verbal communication, multitasking, and engaging with the public and staff.
  • Ability to: Provide effective support to employees, investigate and resolve issues, plan and coordinate activities, develop efficient operating procedures, work under tight deadlines, maintain confidentiality, and adapt to a correctional environment.

Preferred Qualifications:

Two years of professional office experience and proficiency in Microsoft Office and Google Suite.

Pre-Employment Requirements:

Employment is contingent upon successful completion of a background investigation and drug screening. A valid state-issued driver's license is required for those driving on state business, and employees must adhere to driver's license record checks and complete necessary driver training.

To ensure a safe workplace, all employees must undergo a Tuberculosis (TB) test during their orientation and annually thereafter.

All newly hired state employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We provide a comprehensive and affordable benefits package designed to meet the needs of our employees, including:

  • Vacation and sick leave with ten paid holidays annually.
  • Paid Parental Leave of up to 12 weeks for the birth or placement of a child.
  • A robust insurance plan covering medical, dental, life, and disability options.
  • An exceptional retirement program.
  • Optional benefits such as deferred compensation plans and wellness programs.
  • An incentivized commuter club and public transportation subsidy.

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS), with enrollment eligibility effective after 27 weeks of employment.

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