Lavori attuali relativi a Administrative Assistant - Florence, Toscana - United Nations Children's Fund

  • Administrative Assistant

    2 settimane fa

    Florence, Toscana, Italia Belmond Management A tempo pieno

    {"About Belmond": "Belmond is a leading luxury travel company with a rich history dating back to 1976. Our portfolio includes iconic properties such as the Venice Simplon-Orient-Express train, Cap Juluca in Anguilla, and Hotel das Cataratas beside Brazil's Iguassu Falls.", "Job Overview": "We are seeking a junior staff member to join our Fiesole office as an...

  • Administrative Coordinator

    2 settimane fa

    Florence, Toscana, Italia Kubota Tractor A tempo pieno

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kubota Tractor. As a key member of our office staff, you will provide administrative support to our management team and assist with various tasks to ensure the smooth operation of our business.Key ResponsibilitiesProvide administrative support to...

  • Administrative Assistant

    2 settimane fa

    Florence, Toscana, Italia Persevera A tempo pieno

    Job Opportunity in Germany: IT Clerk (m/f/d) - Invoice and Contract ManagementPersevera is seeking a highly skilled IT Clerk to join our team in Germany. As an IT Clerk, you will be responsible for managing invoices and contracts in a fast-paced and dynamic environment.About the Role:Manage and process invoices and contracts in a timely and accurate...

  • Administrative Assistant

    2 settimane fa

    Florence, Toscana, Italia Signal Properties & Management S.R.L. A tempo pieno

    Job Title: Back OfficeWe are seeking a highly organized and detail-oriented individual to join our team as a Back Office Assistant at Signal Properties & Management S.R.L.Key Responsibilities:General organization of the workplace, ensuring a smooth and efficient work environment.Respond to phone calls and greet visitors in a professional manner.Manage and...

  • Executive Assistant Part-Time

    1 settimana fa

    Florence, Toscana, Italia Orienta A tempo pieno

    Job Title: Executive Assistant Part-TimeOrienta SpA - Società Benefit, a Florence-based organization, is seeking a highly skilled Executive Assistant to support the foundation's mission.About the RoleThe successful candidate will be responsible for providing administrative support in the following areas:Promoting and implementing European and international...

  • Administrative Support Specialist

    3 settimane fa

    Florence, Toscana, Italia Luxury Goods Italia S.p.A A tempo pieno

    Job SummaryWe are seeking a highly skilled and detail-oriented Back Office Assistant to join our team at Luxury Goods Italia S.p.A. As a key member of our store operations team, you will be responsible for managing all aspects of our store's administrative, analytical, and accounting activities.Key ResponsibilitiesProcess and report daily banking and cash...

  • Administrative Support Specialist

    3 settimane fa

    Florence, Toscana, Italia Luxury Goods Italia S.p.A A tempo pieno

    Job SummaryWe are seeking a highly skilled and detail-oriented Back Office Assistant to join our team at Luxury Goods Italia S.p.A. As a key member of our store operations team, you will be responsible for managing all aspects of our store's administrative, analytical, and accounting activities.Key ResponsibilitiesProcess and report daily banking and cash...

  • Executive Administrative Assistant III

    1 mese fa

    Florence, Toscana, Italia Arizona Official Website of State of Arizona A tempo pieno

    Position Overview:The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a proactive individual with exceptional problem-solving abilities and a strong focus on customer service. This role is essential in supporting the warden's office by delivering comprehensive administrative support and executing secretarial duties of a...

  • Executive Administrative Assistant III

    1 mese fa

    Florence, Toscana, Italia Arizona Official Website of State of Arizona A tempo pieno

    Position Overview:The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a proactive individual with exceptional problem-solving abilities and customer service expertise. This role is essential in supporting the warden's office by delivering comprehensive administrative support and executing secretarial duties of a...

  • Executive Administrative Assistant III

    1 mese fa

    Florence, Toscana, Italia Arizona Official Website of State of Arizona A tempo pieno

    Position Overview:The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a proactive individual with exceptional problem-solving abilities and a strong focus on customer service. This role is essential in supporting the warden's office by delivering comprehensive administrative support and executing confidential secretarial...

  • Procurement Assistant Indirect Materials

    1 settimana fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Talent Solutions at Manpower GroupWe are currently recruiting a Buyer Assistant Indirect Materials for an important pharmaceutical client based in Florence.Job SummaryThe Buyer Assistant Indirect Materials will be part of the Procurement Department, reporting to the Indirect Materials Manager. The role will involve supporting buyers in the procurement...

  • Procurement Assistant Indirect Materials

    8 ore fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Procurement Assistant Indirect MaterialsTalent Solutions, part of Manpower Group, is currently recruiting a Procurement Assistant Indirect Materials for an important pharmaceutical client based in Florence.The resource will be part of the Procurement Department, reporting to the Indirect Materials Manager, and will be responsible for supporting buyers in the...

  • Procurement Assistant Indirect Materials Specialist

    3 settimane fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Job Title: Buyer Assistant Indirect MaterialsJob Summary:Talent Solutions, part of Manpower Group, is currently recruiting a Buyer Assistant Indirect Materials to support the Procurement Department in the procurement process.Key Responsibilities:Manage orders using the E-Procurement systemProvide administrative supportPerform tenders and conduct simple...

  • Assistant Property Manager

    3 settimane fa

    Florence, Toscana, Italia Hartsville Chamber A tempo pieno

    Assistant Property ManagerHartsville Chamber is seeking a highly organized and detail-oriented Assistant Property Manager to support the daily operations of property management. The ideal candidate will have excellent communication and interpersonal skills, with the ability to build positive relationships with prospective and current tenants.Key...

  • Assistant Property Manager

    3 settimane fa

    Florence, Toscana, Italia Hartsville Chamber A tempo pieno

    Assistant Property ManagerHartsville Chamber is seeking a highly organized and detail-oriented Assistant Property Manager to support the daily operations of property management. The ideal candidate will have excellent communication and interpersonal skills, with the ability to build positive relationships with prospective and current tenants.Key...

  • Procurement Assistant Indirect Materials Specialist

    3 settimane fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Job Title: Buyer Assistant Indirect MaterialsJob Summary:Talent Solutions, part of Manpower Group, is currently recruiting a Buyer Assistant Indirect Materials to support the Procurement Department in the procurement process. The successful candidate will be responsible for assisting buyers in managing orders, performing tenders, and conducting simple...

  • Procurement Assistant Indirect Materials

    2 settimane fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Talent Solutions, part of Manpower Group, is currently recruiting a Buyer Assistant Indirect Materials for an important pharmaceutical client based in Florence. The resource will be part of the Procurement Department, reporting to the Indirect Materials Manager, and will be responsible for supporting buyers in the procurement process.**Key...

  • Procurement Assistant Indirect Materials

    2 settimane fa

    Florence, Toscana, Italia ManpowerGroup A tempo pieno

    Talent Solutions, part of Manpower Group, is currently recruiting a Procurement Assistant Indirect Materials for an important pharmaceutical client based in Florence. The resource will be part of the Procurement Department, reporting to the Indirect Materials Manager, and will support buyers in the procurement process.Key Responsibilities:Manage orders using...

  • Administrative Support Specialist

    2 settimane fa

    Florence, Toscana, Italia SIGNAL PROPERTIES & MANAGEMENT S.R.L. A tempo pieno

    Executive Assistant PositionWe are seeking a highly skilled and organized Executive Assistant to join our team at SIGNAL PROPERTIES & MANAGEMENT S.R.L.Key Responsibilities:Diary Management: Maintain accurate and up-to-date diaries for the director, ensuring seamless scheduling of personal and professional appointments.Travel Arrangements: Book and arrange...

  • Executive Assistant

    2 settimane fa

    Florence, Toscana, Italia Lilly A tempo pieno

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant & Chief of Staff to provide crucial support to our Sr. Vice President Drug Products External Manufacturing and Strategic Partnerships and the Global Acceleration/GPP Leadership team.Key ResponsibilitiesProvide comprehensive administrative support to senior leaders, including...

Administrative Assistant

3 mesi fa

Florence, Toscana, Italia United Nations Children's Fund A tempo pieno


Job Description

Description

–>

UNICEF Innocenti – Global Office of Research and Foresight is committed to providing evidence-informed narratives that allow policymakers and practitioners to take actions to address important current and evolving issues facing children and young people. To this end, we seek to provide UNICEF leadership at all levels country, regional, and global with evidence-based tools that empower them to make the case for investments in children and young people. We identify gaps in evidence relevant to the world of children and young people, the world at large, and UNICEF while also seeking to maximize impact and uptake our foresight and research by deploying a wide variety of useful, engaging, and insightful tools, products, events, and collaboration.

The operations team is a key back-end player that facilitates evidence-informed activities across the office.

Summary of results-based key functions/accountabilities:


Travel:Act as travel focal point for the office. Process travel authorizations in compliance with UNICEF travel policy and procedures; issue travel authorizations and authorize issuance of tickets, follow up with posting of travel authorizations for the timely payment of travel entitlements, processes travel claims prior to final settlement. Monitors travel expenses.Responsible for visa issuance for staffResponsible for issuance of Note Verbale in support of visa requests for non-staffAssist in preparation of Travel Management reports.Act as Focal Point for EFAAT (Environmental Footprint & Accessibility Assessment Tool).Finance:
Acts as the alternate Local Focal Point (LFP) for Finance and Master Data Management (MDM) vis a vis the Global Shared Services Centre (GSSC). Reviews invoices from vendors, contractors and consultants. Checks cost calculations, financial accuracy, completeness of documentation and adherence to UNICEF rules and regulations and submit to GSSCFocal point for managing the certified electronic mailbox (PEC) including uploads of electronic files and verification of results to destination system and distribution of invoices to relevant sectionsProvide support to Operations-related payments and respond to client transaction status and other inquiries.Responsible for filing and retrieval of Operations documents and ensuring safekeeping of financial records. Acts as Focal Point for EFAAT (Environmental Footprint & Accessibility Assessment Tool).Responsible for submission to the Ministry of Foreign Affairs of VAT exempt invoices for certification using model 181 and sending certifications to vendorsAdministrative Duties:
Support with logistic requests from staff members; Act as Petty Cash Custodian; Organizes and maintains all administrative files and reference systems, both traditional and digital and ensures the inter/intra-net websites are up-to-date and accurate;perform other duties as requiredProcurement And Property Management/office Equipment:
Provide Support to Administrative & Finance Assistant for the management of the office properties, plants and equipment. Assist with required physical asset verification and inventory exercise. Support and assist in the execution of property surveys board recommendations as approved by the head of office. Events And Conferences:
Provide logistic support in the organization of official meetings/events, liaising with both Programme Associate (Convening) for large corporate events as well as focal points for smaller events.To qualify as an advocate for every child you will have:
Completion of secondary education. University level degree in business / public administration is an assetA minimum of 5 years of progressively responsible administrative work experience is required.Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint), and Intranet/Internet is required. Experience in Data Entry and use of SAP/VisionFluency in English and Italian is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.Desirable:
Administrative experience in travel section of international or private organizationsExperience in travel-related activities or airline industry with international travelKnowledge of procedures in the context of UN or international corporate bodiesUnderstanding of principles and standards of accountability and sound application of financial rules and regulationsKnowledge of UNICEF policies is considered an assetSource:

Recommend your friend

–>


To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where ) you saw this job posting.