Administrative Contract Specialist

1 settimana fa

Milano, Lombardia, Italia ZETASERVICE S.R.L. A tempo pieno
Contract Administrator

Your Work Shapes the World You're part of a global team that not only cares about the work we do, but also each other.
We are the makers, problem solvers, and future world builders who create stronger, more sustainable communities.

We don't just talk about progress and innovation here – we make it happen with our customers, where we work and live. Together, we are building a better, more sustainable world, so we can all enjoy living in it.

Our client provides retail and wholesale financing solutions and extended coverage products to customers and dealers for their complete line of engines and machinery, gas turbines, marine vessels and other related equipment.

Today we are looking for a Contract Administrator for the Milan office, who supports the team in preparing forms supporting approved transactions, initiation of funding, and preparation of leasing and remote document systems input.

Key Responsibilities:

  • Receives requests from the credit area to prepare final financing documents;
  • Assists in the preparation of complex documentation involving leases, and financing packages;
  • Utilizes knowledge of financial transactions;
  • Verifies existing and enters additional contract information into the remote documents system prior to printing at the dealership, or in the office for distribution to the dealership;
  • Maintains a follow-up system to ensure timely return of documents to CFSC and follows up with dealers and customers as needed;
  • Reviews returned document packages for completeness and accuracy. If additional information or documents are needed, the incumbent communicates with the customer or dealer to obtain such information;
  • Orders and tracks record searches;
  • May track receipt of and proper filing of documents related to new business and renewals of previously booked business;
  • May contact outside creditors to discuss the need to sign subordination and release documents;
  • Verifies insurance coverage to complete the document file. If additional documents are needed, contacts the customer or dealer;
  • Inputs transactions into the leasing system to prepare for funding. If the contract is out of balance, coordinates with the Credit Analyst for correction;
  • Participates in accomplishment of continuous improvement objectives for the department. Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data. Participates in the identification of problem areas and development of resolutions to address them;
  • Understands the Harassment policy of the company and is responsible for its application in all aspects of employment

Required Skills:

  • Ability to apply effective oral, written, and listening communication skills with dealers, customers, company personnel, and the financial communities;
  • Ability to effectively manage numerous tasks;
  • Knowledge billing and invoicing procedures;
  • Knowledge of and the ability to apply math computation skills;
  • Knowledge of and the ability to apply data collection and analysis skills;
  • Ability to prepare and maintain spreadsheets;
  • Demonstrated ability to perform general office tasks;
  • Ability to work in teams

Preferred Skills:

  • Not mandatory but highly recommended to have knowledge about the "Fondo di Garanzia" and "Sabatini Law"

Compensation and Benefits:

TEMPORARY contract Social benefits Incentives/ bonus paid quarterly according to corporate policy.

Equal Opportunity Statement:

Inclusion and diversity are fundamental principles of our organization, guiding every aspect of our business.

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